Want your messages sent from Intum to look modern and professional, but don’t have time to code HTML yourself? We’ve prepared 4 ready-made, tested signature templates that automatically adapt to each employee and email client.
All templates below use smart system variables, which means that after pasting the code, the system will automatically insert the sender’s first name, last name, phone number, and full company registration details in the appropriate places.
Important: How to correctly paste a template?
For the signature to display properly, you must paste it as source code.
- Copy the entire single line of code of your chosen template from the gray box.
- In the system, go to edit your mailbox or account signature settings.
- In the signature editor, completely clear the contents, then switch the view to Source / HTML (the
<>icon or html button). - Paste the copied code and click Save.
Template 1: Classic & Business (With blue accent)
- For whom: Universal, very elegant corporate layout. Features a distinct vertical line in deep blue that perfectly separates the employee’s photo from their contact details. At the very bottom is a clean section with company registration data.
Code to copy (single line):
HTML
<table style="font-family:Arial,sans-serif;font-size:14px;color:#333333;line-height:1.5;border-collapse:collapse;"><tr><td style="padding-right:15px;vertical-align:top;">{{avatar_medium}}</td><td style="vertical-align:top;border-left:2px solid #0052cc;padding-left:15px;"><strong style="font-size:16px;color:#0052cc;">{{first_name}} {{last_name}}</strong><br><span style="color:#718096;font-style:italic;">{{department_name}}</span><br><span style="display:inline-block;margin-top:5px;color:#333333;"><strong>Email:</strong> <a href="mailto:{{email}}" style="color:#0052cc;text-decoration:none;">{{email}}</a><br><strong>Phone:</strong> {{phone}}</span></td></tr><tr><td colspan="2" style="padding-top:15px;padding-bottom:15px;"><hr style="border:0;border-top:1px solid #e2e8f0;margin:0;"></td></tr><tr><td colspan="2" style="font-size:12px;color:#718096;line-height:1.6;"><strong style="color:#2d3748;font-size:13px;">{{company_name}}</strong><br>{{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}}<br><strong>Tax ID:</strong> {{company_tax_no}} \| <strong>WWW:</strong> <a href="{{company_website}}" target="_blank" style="color:#0052cc;text-decoration:none;">{{company_website}}</a></td></tr></table>
Template 2: Modern Minimalism (Linear)
- For whom: Exceptionally light visual design without frames or tabular divisions. Ideal for creative agencies, startups, and people who value simplicity. Contact details are separated by modern, aesthetic dots.
Code to copy (single line):
HTML
<table style="font-family:Arial,sans-serif;font-size:13px;color:#333333;line-height:1.6;border-collapse:collapse;background-color:transparent;"><tr><td style="padding-bottom:5px;"><strong style="font-size:16px;color:#111111;">{{first_name}} {{last_name}}</strong> <span style="color:#718096;margin-left:5px;">\|</span> <span style="color:#4a5568;margin-left:5px;">{{department_name}}</span></td></tr><tr><td style="padding-bottom:10px;color:#333333;"><strong>M:</strong> <a href="mailto:{{email}}" style="color:#0052cc;text-decoration:none;">{{email}}</a> <span style="color:#cbd5e0;margin-left:8px;margin-right:8px;">•</span> <strong>T:</strong> <span style="color:#333333;">{{phone}}</span> <span style="color:#cbd5e0;margin-left:8px;margin-right:8px;">•</span> <strong>W:</strong> <a href="{{company_website}}" target="_blank" style="color:#0052cc;text-decoration:none;">{{company_website}}</a></td></tr><tr><td style="border-top:1px dashed #cbd5e0;padding-top:10px;font-size:12px;color:#718096;"><strong style="color:#2d3748;">{{company_name}}</strong>, {{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}} <span style="color:#cbd5e0;margin-left:5px;margin-right:5px;">\|</span> NIP: {{company_tax_no}}</td></tr></table>
Template 3: Modern Block (With contrasting header)
- For whom: Bold and very modern design for companies that want their messages to stand out. The upper part of the signature resembles a professional banner - combining a vivid blue box for the employee photo with an elegant dark gray panel for name and position. Contact details below are arranged in a clean list with aesthetic icons, and the whole thing looks great in light display mode.
Code to copy (single line):
HTML
<table style="font-family:Arial,sans-serif;font-size:13px;color:#333333;line-height:1.4;border-collapse:collapse;background-color:transparent;width:100%;max-width:450px;"><tr><td style="background-color:#4da6ff;padding:10px;vertical-align:middle;width:65px;text-align:center;line-height:0;">{{avatar_medium}}</td><td style="background-color:#3d4043;padding:12px 15px;vertical-align:middle;"><strong style="font-size:16px;color:#ffffff;text-transform:uppercase;letter-spacing:0.5px;display:block;margin-bottom:2px;">{{first_name}} {{last_name}}</strong><span style="font-size:12px;color:#cbd5e0;">{{department_name}}</span></td></tr><tr><td colspan="2" style="padding-top:15px;padding-bottom:5px;"><table style="font-size:13px;color:#4a5568;width:100%;"><tr><td style="color:#4da6ff;font-weight:bold;width:25px;padding-bottom:8px;font-size:14px;">📍</td><td style="padding-bottom:8px;color:#333333;">{{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}}</td></tr><tr><td style="color:#4da6ff;font-weight:bold;padding-bottom:8px;font-size:14px;">📞</td><td style="padding-bottom:8px;color:#333333;">{{phone}}</td></tr><tr><td style="color:#4da6ff;font-weight:bold;padding-bottom:8px;font-size:14px;">✉️</td><td style="padding-bottom:8px;"><a href="mailto:{{email}}" style="color:#333333;text-decoration:none;">{{email}}</a></td></tr><tr><td style="color:#4da6ff;font-weight:bold;font-size:14px;">🌐</td><td><a href="{{company_website}}" target="_blank" style="color:#333333;text-decoration:none;font-weight:bold;">{{company_website}}</a></td></tr></table></td></tr><tr><td colspan="2" style="border-top:1px solid #e2e8f0;padding-top:8px;margin-top:5px;font-size:11px;color:#718096;"><strong style="color:#4a5568;">{{company_name}}</strong> \| NIP: {{company_tax_no}}</td></tr></table>
Template 4: Business Premium (Three-column with Social Media)
- For whom: The most advanced and comprehensive template for companies that want to prominently showcase their social media channels. Alongside the photo and contact details, it creates a separate, dedicated column with direct, clickable links to your Facebook, LinkedIn, and Instagram.
Code to copy (single line):
HTML
<table style="font-family:Arial,sans-serif;font-size:13px;color:#333333;line-height:1.4;border-collapse:collapse;background-color:transparent;"><tr><td style="padding-right:20px;vertical-align:top;width:90px;">{{avatar_large}}</td><td style="vertical-align:top;border-left:3px solid #1a365d;padding-left:20px;padding-right:20px;"><strong style="font-size:17px;color:#1a365d;display:block;margin-bottom:2px;">{{first_name}} {{last_name}}</strong><span style="font-size:12px;color:#4a5568;text-transform:uppercase;letter-spacing:1px;display:block;margin-bottom:10px;">{{department_name}}</span><table style="font-size:13px;color:#333333;"><tr><td style="padding-bottom:3px;font-weight:bold;color:#1a365d;width:25px;">E:</td><td style="padding-bottom:3px;"><a href="mailto:{{email}}" style="color:#0052cc;text-decoration:none;">{{email}}</a></td></tr><tr><td style="padding-bottom:3px;font-weight:bold;color:#1a365d;">T:</td><td style="padding-bottom:3px;color:#333333;">{{phone}}</td></tr><tr><td style="font-weight:bold;color:#1a365d;">W:</td><td><a href="{{company_website}}" target="_blank" style="color:#0052cc;text-decoration:none;">{{company_website}}</a></td></tr></table></td><td style="vertical-align:top;border-left:1px solid #cbd5e0;padding-left:20px;font-size:11px;color:#4a5568;line-height:1.6;"><strong style="color:#1a365d;display:block;margin-bottom:5px;">Follow us:</strong><a href="{{company_facebook}}" target="_blank" style="color:#0052cc;text-decoration:none;display:block;">• Facebook</a><a href="{{company_linkedin}}" target="_blank" style="color:#0052cc;text-decoration:none;display:block;">• LinkedIn</a><a href="{{company_instagram}}" target="_blank" style="color:#0052cc;text-decoration:none;display:block;">• Instagram</a></td></tr><tr><td colspan="3" style="padding-top:15px;font-size:11px;color:#4a5568;border-top:1px solid #cbd5e0;margin-top:15px;line-height:1.5;"><strong style="color:#1a365d;font-size:12px;">{{company_name}}</strong><br>{{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}} \| NIP: {{company_tax_no}} \| REGON: {{company_register_number}}</td></tr></table>
Tip: For the social media profiles in Template 4 to work correctly, make sure you have filled in the social media links in your main company department settings.